Added by on 2016-03-05

Fuse FX Recruiting Executive Assistant

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Executive Assistant

FUSEFX IN BURBANK, CA IS SEEKING A SENIOR AND EXPERIENCED EXECUTIVE ASSISTANT. THIS IS A PERMANENT, FULL-TIME POSITION.
FUSEFX IS AN EMMY AWARD-WINNING VISUAL EFFECTS AND ANIMATION STUDIO BASED IN LA, NY AND VANCOUVER AND IS FOCUSED ON PRODUCING PHOTO-REAL DIGITAL EFFECTS FOR FEATURE FILM, EPISODIC TELEVISION AND COMMERCIALS.

Responsibilities:

• Be responsible for company president’s schedule and manage overall coordination of his calendar
• Manage, review, categorize and filter incoming email
• Arrange and book meetings
• Manage and organize expense reimbursement for president and other members of management
• Arrange and coordinate travel for president, management and staff as required
• Coordinate local and international courier packages
• Help keep management office areas clean and tidy
• Handle event planning
• Plan client entertainment and organizing client gifts
• Arrange meals for President / management / clients
• Assist in prepping for client meetings and facility tours as needed
• Communicating any office problems or issues that may arise with upper management as needed
• Backup support for receptionist shifts as needed.
• Assist in managing logbooks for hard-drives, access badges, visitor badges, IT equipment
• Assist in coordinating studio supplies and misc. orders
• Misc. administrative tasks assigned by Management / HR / Accounting / Office Manager

Qualifications:

• Ability to work in a fast-paced environment
• Minimum of 5 years prior experience as a executive assistant in a multi-executive company
• Prior experience supporting multiple executives, while not required, is a welcome addition
• Excellent verbal and written communication skills
• Must have previous experience handling VIP clients and sensitive information
• Proficient in Microsoft Office, including Excel & Outlook
• Great problem solving skills and strong initiative
• Client service related experience an asset
• Excellent knowledge of the local (Los Angeles) entertainment, restaurant & tourism scene
• Photoshop experience an asset

APPLICANTS SHOULD SEND RESUMES TO JOBS@FUSEFX.COM

LOCAL APPLICANTS TO LOS ANGELES PREFERRED. NO RELOCATION PROVIDED.

PRINCIPALS ONLY, NO CALLS PLEASE.
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