Added by on 2015-06-10

Ilion Animation Studios Recruiting Production Assistant

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Production Assistant

Category: Assistant
Company: Ilion Animation Studios
Location: Madrid (Spain)
Start Date: immediately

Job Description

The Production Assistant provides overall general production assistance to the Production Coordinator, Production Supervisor and Production Artists within a specific department.

Main responsibilities

● ŸProvides overall general assistance to the Production Coordinator, Production Supervisor and crew within a specific department.
● Under the guidance of the Production Supervisor, tracks progress of tasks for assigned artists or sequences in the production tracking system.
● Assists Production Supervisor with department calendar and handles the scheduling for the Department Head. Interacts with department leadership.
● Assists Production Supervisor with maintaining quotas, deadlines & inventory, ensuring departmental productivity goals are consistently met.
● Understands the department and works with Supervisor to maintain and manage the department schedule.
● Follows up with Artist Leads on a daily basis to ensure task deliveries remain on schedule; communicates any schedule changes to appropriate Artist Leads, Supervisors and Production team as needed.
● Responsible for multiple dailies sessions each day, as well as client reviews.
● Set up Cinesync/RV sessions
● Ensure proper preparation for all meetings and reviews. Record and publish notes from meetings and reviews that accurately reflect action items and an appropriate sense of urgency.
● Able to navigate the asset browser. Able to pull up shots and models, using Shotgun, and manages technical issues during rounds and approvals.
● Awareness of work in progress in the department.Ÿ
● Enter and maintain production data in the studio’s production database to reflect scheduled, in-progress, and completed departmental work. Collaborate with other coordinators and managers to keep all data accurate and current.
● Schedule meetings at the request of the Manager and Lead(s). Proactively maintain the calendar with alertness to topics, deadlines and conflicts. Manage the schedules of key personnel.
● Proactively respond to requests for information and assistance from those within and outside of the department.
● Acts as a secondary contact for questions when the Production Supervisor and/or Production Coordinator are unavailable.
● Responsible for various daily office activities: schedules meetings, books rooms, prepares items for shipment, copies, files, types up notes and distributes accordingly and distributes and collects timecards for the department.
● Familiar with specific day to day requirements for the department.
● Communicates with other departments regarding department needs.
● Willing to take on new challenges in order to have a more detailed knowledge of the department and pipeline.
● Review all incoming notes for department relevance and distribute as needed


● Bachelor’s degree in film, art, communications or related field.
● Strong work ethic
● Candidates should be well organized, highly self-motivated individuals who function well in fast-paced, frenetic production-based environment.
● Willingness to take initiative and resolve problems
● Great attention to detail
● Ability to work well both independently and as part of a team within a fast-paced, dynamic, deadline-orientated environment
● Excellent written, verbal and interpersonal communication skills.
● Professional working knowledge of Google Spreadsheets, Microsoft Outlook, Excel and Word.
● Experience with production tracking software is a plus (for example, Shotgun)
● Must speak/write Spanish and English
● Must be a European Union Resident

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