Added by on 2015-03-20

Industrial Light & Magic Recruiting 2nd Executive Assistant

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2nd Executive Assistant

Category: Assistant
Company: Industrial Light & Magic
Location: San Francisco (United States)
Start Date: immediately

Job Description

Company: Lucasfilm

The 2nd Executive Assistant position will support and manage the office of a Senior Executive at Lucasfilm. The 2nd Executive Assistant will provide exceptional administrative support and customer service in a fast paced environment.

Duties and Responsibilities:

• Will provide support in the following key areas :

o Proactively assists with all general administrative functions as needed/requested
o Answers, prioritizes and screens incoming phone calls, voicemail, distribute mail, and correspondence
o Prioritize email, mail and/or meeting requests, obtains key information, handles action and follow-up
o Partner on managing heavy calendar scheduling in Outlook
o Provide general technical assistance on all relevant internal/external systems
o Coordinates and set-up meetings including booking conference rooms, set up of A/V technology needs, meals and catering
o Represent the office with other key executives, internal and external partners, and building relationships throughout the company on all levels.
o Provides technical assistance, maintain confidential files and databases
o Prepare expense reports
o Represent the face of the SF office with other key executives, internal and external partners while building relationships throughout the greater company
o Arrange, confirm and communicate all travel when requested
o Manages special projects as needed
o Back up and coverage for assistants when required

Requirements

Education/Experience:

• Bachelor’s degree or related field
• 3-5 years of experience providing administrative support in the entertainment industry and/or a relatable fast-pace environment is preferred.
• 1-2 years Executive Assistant support experience

Requirements:

• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
• Customer-focused, innovative, solution-oriented and efficient in coordinating and completing any tasks big or small
• Demonstrated organizational skills and superior attention to detail
• Strong customer service skills with excellent communication abilities, both written and verbal
• Technically savvy and able to problem solve any challenge
• Positive can-do attitude and the ability to be proactive, resourceful and flexible
• Capacity to work well and maintain professionalism under pressure and handle feedback
• Ability to successfully coordinate multiple projects simultaneously
• Ability to work with highly confidential information
• Takes initiative and can work with limited direction
• Flexible in the ever-changing production environment

Apply here:- https://www.lucasfilm.apply2jobs.com/ProfExt/index.cfm?fuseaction=mExternal.showJob&RID=6266
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