Added by on 2015-09-15

Industrial Light & Magic Recruiting Executive Assistant and Creative Executive

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Executive Assistant

Category: Assistant
Company: Industrial Light & Magic
Location: San Francisco (United States)
Start Date: immediately

Job Description

Company: Industrial Light & Magic

Provides administrative and production-related support to the ILM Head of including scheduling appointments, answering phones, coordinating travel, and other administrative duties.

Supports the Head of ILM Studio:

Heavy calendar scheduling and management
Answers, prioritizes and screens the incoming phone calls, voicemail, mail and correspondence.
Prioritize email, mail and/or meeting requests, obtaining all key information, and make appropriate recommendations regarding action and follow-up.
Travel scheduling and coordination
Coordinate document signatures, copying and dissemination
Prepare expense reports
Various administrative tasks as needed
Read scripts and provides break downs
Various production related support
Provide back-up support to other Executives as needed
Update and maintain confidential files and databases
Coordinate on-site visitors including entering into visitor kiosk and escorting
Prepare conference rooms for set up including A/V technology needs
Order, buy, pick-up food, drink and catering as needed
Coordinate workplace service and IT needs
Assist with various event planning and coordination
Assist with various mailings and gifts
Proactively assists with all general administrative functions as needed/requested.
Notify WPS/Security of shows working weekends
Provide back-up support to other Executive Assistants as needed
Special projects as needed on an on-going basis as assigned
May need to travel domestically and internationally


College degree, or equivalent
Minimum of 3 years as an executive assistant
Experience as an executive assistant or production assistant in an entertainment environment preferable.
Experience using movie magic scheduling
Excellent communication skills, written and verbal. Ability to effectively and efficiently communicate with all levels of executive, management and staff.
Demonstrated professionalism and ability to maintain the highest level of confidentiality.
Proven ability to successfully handle a high level of client interaction.
Ability to manage multiple projects and tasks with a high level of detail and accuracy.
Excellent organizational and follow through skills.
Highly computer literate. Must be proficient with the following software; MS Word, Excel, Power Point, and Outlook.
Demonstrated ability to partner with others and build relationships.
Ability to work well and prioritize in a fast paced multi-project environment.
Must work well under pressure.
Ability to work overtime on an ongoing basis.
Ability to lift heavy items up to 25 lbs.
Ability to travel if requested.

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Creative Executive

Category: Other
Company: Industrial Light & Magic
Location: San Francisco (United States)
Start Date: immediately

Job Description

Company: Lucasfilm

The Creative Executive will be responsible for partnering with the SVP, Development to oversee the adherence to creative direction and narrative continuity across the franchise.

• Responsible for writing story notes, development research, and reading/reviewing material for multiple projects in development, across multiple platforms.
• Provide creative feedback related to story in all areas of the business including film, television, animation, with heavy emphasis in publishing and games.
• Participate in creative meetings involving the VP Development, executives, and key creative leadership teams in all areas of the business.
• Liaison with all divisions and departments at Lucasfilm, with pronounced interaction with Lucasfilm/Disney Publishing and Lucasfilm/Disney Interactive teams.
• Assist in conceiving and developing new creative projects in house.
• Foster and maintain relationships with creative talent, including writers and filmmakers.


• 3+ years in story development, publishing, game development, or other story development on other interactive platforms.
• Deep knowledge and expertise within the Star Wars universe
• Ability to work collaboratively with all levels of management and with diverse personalities and work styles.
• Exceptional communication skills (written and verbal).
• Capable of working independently and as part of a team.
• Ability to establish priorities and multi-task efficiently within a high pressure environment while meeting strict deadlines.
• Bachelor’s Degree in film, English, creative writing, theatre, communications or related field
• Demonstrable flexibility, professionalism, and finesse when handling the multiple and diverse demands of a creative environment.
• Effective collaborator with creative contributors.

Apply Here:-
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