Added by on 2016-07-08

Industrial Light & Magic Recruiting Recruitment and Talent Coordinator & Talent Manager

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Recruitment & Talent Coordinator

Category: Other
Company: Industrial Light & Magic
Location: London (United States)
Start Date: immediately

Job Description

Company: Industrial Light & Magic UK

We are currently on the lookout for an extremely organized individual to sit between both our Recruitment and Crewing functions. You will primarily be working alongside our Talent Manager assisting in crew and capacity management but also operating in conjunction with the Studio Recruiter ensuring that daily and bi-weekly hiring admin tasks are completed on-time and accurately.

Talent/Crewing

Updating and maintaining various crewing and capacity spreadsheets and databases.
Pulling and creating reports from crewing databases
Coordinating and facilitating regular departmental meetings
Preparing agendas for various meetings, taking notes and disseminating as appropriate
Coordinate new starter training with the Training team in SF and confirming the details to the new starters
Coordinating probation and annual reviews
Collating artist annual leave requests for review and approval and provide confirmed holiday information to HR Coordinator for tracking.

Recruitment

Maintaining and updating Recruiting database
Maintaining and updating Recruiting report
Arranging interviews and booking meeting rooms
Greeting candidates when they arrive for interview and gathering required passport/work-visa documentation
Preparation for interviews – printing CV’s, breakdowns and loading show reels
Responding to recruitment applications
Assisting with coordinating local and international recruiting events
Coordinating materials for recruiting presentations
Researching around niche positions and where to advertise
Posting job adverts
Providing general administrative support to the Talent & Recruiting team

Requirements

Education/Experience:

Educated to degree level or equivalent qualification
Previous administrative experience supporting a Talent or Recruitment team

Required Skills/Competencies:

Show a positive and proactive attitude
Effectively communicate, verbally and in writing, with internal and external individuals at various levels of seniority
Successfully organise, prioritise and complete multiple projects with extreme attention to detail
Demonstrate strong customer service and interpersonal skills
Remain calm and professional in a fast-paced environment
Demonstrate punctuality, reliability and flexibility
Work independently and be self-motivated
Experience of creating and maintain databases

Preferred Skills/Competencies:

An interest in and understanding of VFX industry
A commitment to continual professional development

Technical Skills:

Competent use of MS Word, Excel, PowerPoint and Outlook & Keynote

Apply here:- https://www.lucasfilm.apply2jobs.com/ProfExt/index.cfm?fuseaction=mExternal.showJob&RID=6716
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Talent Manager

Category: Other
Company: Industrial Light & Magic
Location: London (United States)
Start Date: immediately

Job Description

Company: Industrial Light & Magic UK

To oversee and develop the day-to-day schedules for the artists, under the direction of the Senior Talent Manager and working closely with Production to ensure timely and efficient completion of shows. Day to day line management of the artists working closely with HR, Training and other departments as appropriate effectively managing people issues informally as they arise escalating to HR as appropriate, managing artist performance and absence and promoting artist technical and self-development.
Manages the artists day to day in regards to queries, absence, performance, career progression, next show opportunities, contract extensions etc., working closely with HR when people issues escalate.
Interacts with Producers on the day-to-day crew needs for shows. Coordinates changes with Management and Producers and informs HR of changes when necessary.
Through weekly CG Status meetings, maintains regular contact with Shows to ensure that crewing needs are met.
Maintains overall and show-specific schedule for Digital Artists. Creates and maintains scheduling overviews and availability schedules upon request.
Works with the Training team to develop training plans for upcoming show needs and ongoing departmental talent development.
Determines and projects current and future Digital Artist workforce needs based on input from the Bidding Producer and Production team, including maintaining contact with Production regarding overall crew size requirements, crew start and end dates and show start/delivery dates as well as incorporating bidding data into facility projections. Flags potential problems in regards to any of those.
Maintains overview of utilisation using established departmental production management and tracking systems
Works collaboratively with Production, Supervisors and Recruitment to define and communicate ongoing recruitment requirements.
Facilitates show mid and post mortem reviews for London artists, working collaboratively with Production and/or SF Department Managers as show dictates.
Coordinates feedback from this process and with Senior Talent Manager feeds back to the business.
In collaboration with line manager, EIC and HR, facilitate annual performance and merit review process. Conduct performance reviews with Artists as needed.
Works with the HR Coordinator, coordinates submission and review of timecards on a weekly basis.
Facilitates the approval process for holiday requests including interacting and coordinating with employees, producers and management to avoid impacting production schedules.
Work in collaboration with the Talent Managers in all ILM locations to ensure maximum crew utilisation and global talent management best practices are followed.
May be required to participate or be responsible for other duties and special projects as assigned.

Requirements

Education/Experience:

Bachelor’s degree or equivalent relevant experience in Film Production or related field.
Previous experience in VFX industry in a scheduling or other relevant role or other high-end computer graphics production environment.

Required Skills/Competencies:

Understanding of computer graphics terminology and a thorough understanding of the processes involved in CG post production.
Excellent interpersonal skills.
High levels of self-motivation and pro-activeness as well as reactiveness.
Demonstrable ability to communicate effectively to individuals of all nationalities and backgrounds.
Demonstrable ability to work cooperatively with groups of individuals with different personalities, perspectives and talents.
Excellent communication skills both verbal and written.
Excellent administrative and organizational skills.
Proactive and pragmatic approach to problem-solving with an ability to create process and useful data with ambiguous information.
Proven analytical skills.
Must be able to work quickly and effectively to turn around reports and analysis in a timely manner.
Willingness to work outside of normal contractual hours.
Willingness to travel both nationally and internationally.

Preferred Skills/Competencies:

Technical Skills:

Competent user of MS Word, Excel, PowerPoint, Outlook and Keynote

Apply here:- https://www.lucasfilm.apply2jobs.com/ProfExt/index.cfm?fuseaction=mExternal.showJob&RID=6715
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