Added by on 2014-09-19

Pixar Animation Studios Recruiting Producer’s Assistant

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Producer’s Assistant

Location: Emeryville, CA
Job #: 1080


Position Summary:

Provide primary and specialized administrative support to Producer and secondary support to Associate Producer with an emphasis on daily production scheduling.


Proactively manage all pertinent calendar(s) with alertness to agendas, deadlines, and possible conflicts. Partner with production leadership to effectively manage constantly changing schedule priorities and communicate them to production management. Coordinate production schedule requests with executive team, ancillary production departments and corporate departments as needed. Negotiate with other productions and departments for studio screening and conference room bookings as needed. Ensure that schedules are current and accurate and communicated to involved parties.
Foster a loyal and committed partnership with primary manager
Mentor production desk staff and support production desk and other production leadership offices as needed
Establish a positive rapport with other assistants, department managers and studio leadership
Work with outside agents and managers to schedule talent for dialogue recording sessions; arrange all production staff and talent travel needs for sessions
Actively participate in the assistants’ community
Participate in the hiring process as requested
Create and support a friendly and professional atmosphere within production offices
Preserve and promote Pixar’s culture of respect and innovation
Special projects as needed

Administrative Support:

Successfully organize and manage the day-to-day tasks and operations, which may include but are not limited to:

Manage all phone, email, and mail correspondence
Handle all shipping needs
Maintain address book, and electronic and paper files
Help coordinate individual meals and department or crew catering needs
Order and maintain swag, and prepare gift bags as requested.
Manage auction and charity requests, and maintain file of donated time and items
Organize VIP studio tours as requested
Field requests for speaking engagements and interviews, partnering with Publicity to manage and facilitate involvement in approved requests
Book all travel and create detailed itineraries
Help assemble major screenings and presentations
Manage and reconcile petty cash, American Express account, expense reports, invoices and receipts as they pertain to production or department
Coordinate logistics for on/off-site meetings, social events and morale/team building events


Bachelor’s degree preferred
Four years administrative experience supporting in-demand individual in dynamic office environment preferred
Experience and interest in a film or entertainment-related field preferred
Strong organizational skills and attention to details
Superior interpersonal skills in both verbal and written communications
Ability to prioritize multiple requests and projects in fast-paced, deadline driven environment
Adaptable to ever-changing circumstances, situations and people
Willing to take initiative and resolve problems creatively and resourcefully
Both a strong team player and an independent worker
Customer service oriented
Discrete professionalism required
Proven ability to anticipate needs and proactively address issues or concerns
Proficient in Microsoft Office, PowerPoint, Wiki, Keynote, Filmmaker Pro, email and calendaring programs and a quick learner of new applications. Familiar with both Mac/PC

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