Added by on 2018-02-10

The Third Floor – Creative Resources Coordinator – Los Angeles

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The Creative Resources Coordinator reports to the Resources Manager and is responsible for the casting calendar to ensure accuracy of information for multi-department use. They support casting of optimal team of artists based on skillset assessments and the project requirements. The Casting Coordinator is the liaison between Supervisors, Production and HR to ensure information is being exchanged clearly and thoroughly.


Handle day-to-day show casting needs and last minute requests to best support projects
Maintain the casting calendar to ensure it always reflects the current and projected crewing needs
Work with HR & Production to build optimal teams of artists for show needs based on artist skillsets
Clearly communicate information to the artists regarding assignments, extensions and ends
Relay confirmed artists booking information to the Sup, Coord & APM for proper Welcome Documents etc.
Add artist feedback received into database
Run Casting and IT Meetings to go over upcoming shows’ needs.
Receive/track artist vacations and obtain the appropriate approvals. Clearly communicate artists timeoff’s with their shows and work on backfill’s needed
Work closely with Recruitment on upcoming project needs
Create weekly casting reports to be distributed every THURSDAY EOD
Work with facilities regarding seating of artists and projects
Track the artist time off absences and obtain approvals from the PM/Supervisors

Inform IT and Facilities of:

new starters joining or moving to an off-site show to ensure they are organised and equipped at the studio and deactivation of their HQ badge access/parking
new starters joining or returning to HQ to ensure they have badge access/parking and a workstation setup in advance
General production administration duties as required

Essential Skills:

Previous experience working within a production environment
Full understanding of animation skill-sets a must
Experience dealing with artists and talent
Proficiency with Excel an absolute must
Experience of dealing with confidential information


Familiar with FileMaker Pro or another database software is a plus
The understanding of the production workflow
Artist background (or some basic animation training) desirable

Personal attributes:

Strong attention to detail with superb follow-through skills
Excellent written and verbal communication. A people person!
Highly organised, first-class time management skills. Resourceful & organized nature is a must!
Resolving a variety of problems and priorities as they occur with tact and intelligence
Fantastic prioritizing skills, understanding of the urgency of each task
Ability to remain calm and confident in a fast-paced environment
The ability to build strong working relationships to work cohesively as a team

U.S. Applicants only: TTF participates in E-Verify and we will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. All documents provided for proof of work authorization must be current and unexpired. We cannot accept expired proof of identity.

IMPORTANT: If the Government cannot confirm that you are authorized to work, TTF is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment.

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