Added by on 2018-02-10

The Third Floor – HR Coordinator – Los Angeles

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The HR Coordinator will provide a ‘customer service’ HR experience to all TTF employees, while ensuring company and employee compliance with internal policies as well as local, state, and federal regulations. This is an entry-level role in Human Resources and very administratively heavy but offers a great opportunity for career growth in our fast-growing company.


Responsible for collecting, entering, and maintaining accurate and complete employee records in Company digital and physical files, and with Company PEO.
Work closely with other departments, particularly Finance and Production, to offer HR support and to advise on and ensure compliance with HR requirements and best practices.
Work closely with company PEO to ensure accuracy of employee benefits and pay.
Oversee PTO usage, including tracking submitted time cards against accrued time and offering guidance to employees on company PTO policies.
Assist with employee health benefit enrollment, including:
Distributing company literature, video tutorials, and offering one-on-one sessions to help new hire employees with enrollment process.
Tracking monthly new hire eligibility and ensuring enrollment/waives before deadlines.
Answering employee questions and providing referrals to PEO or carrier specialists as needed.
Oversee employee 401(k) enrollment, including:
Tracking new hire and staff conversion eligibility and ensuring enrollment/waives before deadlines.
Distributing company literature and offering one-on-one sessions to help employees with the enrollment process.
With the guidance of the Associate HR Generalist, working with plan advisors, administrators, and other parties to ensure compliance and assist employees with special requests and circumstances.
Handle technicalities of staff conversions including:
Creating and seeing to the completion of talent employment agreements and other paperwork.
Processing changes in pay and benefits in PEO and FileMaker Pro.
Assisting employee with enrollment in their new health and 401(k) benefits.
Manage the administrative tasks of the termination process, including:
Working with Casting, Production, and Finance to track and coordinate.
Working with PEO to process terminations in a timely manner in keeping with CA labor laws.
With direction from the Associate HR Generalist, conducting exit interviews, completing exit paperwork, ensuring employees receive final pay, and ensuring collection of company materials.
Updating all necessary documents, including internal tracking, employee files, etc.
Handle HR responsibilities for employee travel for offsite shows, including benefits, PEO updates, and payroll.
Create and update internal artist and employee tracking documents.
Coordinate HR events for the company and the department.
As needed, assist with Recruiting for specialized positions, up to and including sourcing and screening candidates, coordinating interviews, and working with hiring managers.
Assist HR Department with special projects as requested.

Essential Skills:

Bachelor’s degree (Degree in Business, Human Resources, and/or PHR Certification is a plus) preferred
Entertainment industry experience preferred
Proficient with Microsoft office

Personal attributes:

Desire for career in HR
Attention to detail
Great verbal and written communication skills
Team player
Positive attitude

How to Apply

Please provide your resume AND a cover letter. A unique resume and cover letter expressing your interest (while demonstrating that you’ve done your homework on us) shouldn’t be underestimated! As someone pursuing a career in Human Resources, you should understand how important it is to be a thoughtful and effective communicator. Tell us who you are and why we should pick you!

U.S. Applicants only: TTF participates in E-Verify and we will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. All documents provided for proof of work authorization must be current and unexpired. We cannot accept expired proof of identity.

IMPORTANT: If the Government cannot confirm that you are authorized to work, TTF is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment.

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